Unit 2: Project Management Tools

Starter:

The term 'project management' means controlling the process of production, e.g keeping track of deadlines, making sure employees are doing their jobs, etc. The process of leading a team to achieve goals and meet success criteria at a specified time.

The types of roles/skills that would be included are communication, time management, organisation, a production schedule, etc. Time Management, communication skills (team), resource allocation, considering health & safety, legal / regulatory / ethical requirements, communicating with the client, planning skills.

Tools that can be used to assist project management include Monday.com, Gannt charts (production phase, tasks assigned, deadlines, etc), Excel, Teams, etc.

Project Management Websites / Software allow the Project Manager to:

- Set up project parameters

- Notify the team via email, text and message forum (live)

- Create Gannt charts / production schedules

- Schedule meetings

- Allocate staff skill specialisms to tasks

- Integrate with social media and email clients

- Create automated emails

- Set specified goals and targets

- Easily edit the project when changes happen instantaneously

Disadvantages are that it costs money, has to rely on an external server and technical issues happen.

    Project Management Tools (Teams)

- Can easily video call teams

- Team members can submit the work they have done

- Can be used to present pre-production documents / ideas to a client

- Calendar meetings with team

SWOT Analysis

This can be used to analyse the client brief in identifying what the organisation is capable of.

Strengths - Internal, what is the company good at? (e.g unique products, skilled staff)

Weaknesses - Internal, what is the company bad at (e.g timings, reputation)

Opportunities - What in the brief could the organisation do well at?
Threat - What could hinder production (e.g wide target audience age range, legalities)